Procurement Manager

Purchasing & Operations:

• Translate forecasts into material requirement plans; set stock and reorder levels with Department Heads.

• Negotiate service contracts and identify reliable suppliers.

• Organize storage, maintain inventory, protect against waste, spoilage, and theft.

• Process purchase requests, obtain competitive quotations, place approved orders, and set purchasing standards and policies.

• Coordinate market surveys with Executive Chef, F&B Manager, and Accountant.

• Conduct monthly follow-ups with suppliers and propose cost/energy/asset-saving ideas.

• Understand hotel products and upsell/recommend to guests; report Lost & Found immediately to Security.

People Management:

• Assist Superior with manpower planning; conduct performance reviews and roster arrangements.

• Train and develop Purchasing staff, monitor performance, give feedback, and identify promotion potential.

• Support employee engagement, resolve conflicts, and coordinate disciplinary actions as needed.

• Attend briefings, share guest feedback, and ensure staff adherence to brand standards and leadership competencies.

Guest Experience:

• Support urgent POs from guest requests.

• Maintain professional relationships with suppliers and colleagues.

• Ensure consistent service, share guest feedback, and manage special guest requests.

Responsible Business Practices:

• Ensure proper allocation and billing of products/resources.

• Maintain property safety, participate in Fire & Life Safety programs, and protect the environment.

• Ensure staff understanding of brand standards, recommend improvements, manage shift handovers, cross-train staff, and coordinate special projects.

• Perform other duties assigned by management.

Gender: Male/Female

Education: Bachelor’s degree in Business Administration, specializing in Foreign Trade

Requirements:

• Over 7 years of experience in procurement, including at least 5 years in a managerial role.

• Excellent negotiation skills and ability to manage vendor relationships effectively.

• Evaluate supplier performance and negotiate contracts to ensure the best pricing, terms, and quality.

• Strong communication and collaboration skills with customers, employees, and external partners, enhancing the hotel and brand reputation.

• Proficient in procurement software and Microsoft Office Suite, with advanced Excel skills.

• Knowledge of supply chain best practices, optimization methods, and industry trends.

• Problem-solving, planning, organizational, training, and staff motivation abilities.

• Experience in the hospitality industry or similar environments.

• Strong writing skills and ability to present information clearly.